While event planners are usually well-versed in all aspects of event planning, they sometimes need help when it comes to writing formal letters, emails or other materials for an upcoming event. One of the most important items event planners will attempt is a welcome letter for guests of an incentive trip.
The welcome letter does just what it says: It welcomes guests to the event. It doesn't have to be perceived as complicated in any way. In fact, if written correctly, the welcome letter should be simple and to the point. Ideally, a welcome letter is written on an organization's official letterhead.
An incentive trip is a planned event or trip that is used to persuade people to achieve specific business goals.
Often, the incentive trip is a reward to a salesperson or other type of professional for reaching a specific milestone. Usually, the goals set are related to sales and business development, but executives and managers have utilized these types of incentives for any number of profitable business goals. A welcome letter for an incentive trip is not that different from other formal welcome letters, but after reading it, a guest should know what to expect, and who to contact for questions or with any problems that arise.
A good welcome letter will include the date it's written and an appropriate salutation how formal it is will depend on the relationship of the business or letter writer to the recipient. The first paragraph of the letter should convey the welcome, the second paragraph should include information about the agenda and any important details about location or requirements the guest needs to know for instance, will they need to have their passport?
Again, whether it's formal or casual is determined by the circumstances. This paragraph is followed by a signature line from the event host, including a title.
Usually, if you choose to personalize the letter, it's helpful to insert the event's program into the letter. This is optional. If you do, make sure these details are inserted and listed after the second paragraph and referenced as such.
Holding an effective incentive event can be a solid tactic for boosting employee morale and performance, not just rewarding past good work. So asking for feedback is important to ensure future trips are successful.
Event Planning Conference Services. By Full Bio Follow Linkedin. Follow Twitter. He is a communications professional and an experienced meeting and event planner. Read The Balance's editorial policies. We have a full agenda during the next [NUMBER] days, so please take a few minutes to read through the information in this packet.There are many different styles of graduation announcements for every style and budget.
If you are unfamiliar with the etiquette to use when sending out grad announcements then this should be very helpful. You may even consider adding a few graduation quotes to show off your excitement. Scroll on through for announcement wording ideas that stay true to you. Just make sure to include the following in your announcement so guests know the who, what, when, where and why of the big day.
You, as the grad-to-be, will choose if your announcement will be formal or informal, straight forward or affectionate and whether or not to include a photo.
Just ensure your card includes:. When personalizing your graduation cards the wording style you choose should reflect your personality, tastes and your accomplishments all while staying informative.
You may choose to include a graduation quote that reflects this special time in your life for a cute and meaningful touch. San Diego State University in the fall. Announce the Graduation of their son. Eagle Mountain High School, May 18, Patrick graduated with honors and plans to attend Harvard in the fall.
We are thrilled to announce the graduation of. Laura will be taking a gap year and attending the University of Washington. In the fall of to pursue a degree in Child Development. The past four years or so of your life were spent devoted to your studies, which deserve to be recognized. Staying with a more formal theme means using a serious tone. Dive deep into your vocabulary bank, avoid using slang and compose sentences for a formal wording style that is perfect for spreading this exciting news.
Be sure to include the information for the graduation party too. The major difference between a college graduation announcement and high school is the need to include the degree earned.
Follow the templates below and edit if and where you see fit. University of Southern California. Please join us for the Commencement Ceremonies. On May second, two thousand and seventeen. Graduated from New York University. With a Bachelor of Arts in Drama. Celebrate with us at Commencement. On May third, two thousand and twenty.
Spread the word of your milestone accomplishment with a traditional graduation announcement. Join us for Commencement Exercises. Seattle University School of Law.
Commencement Exercise takes place. Few people accomplish a doctorate degree during their lifetime.I'm taking my husband to New York for our first ever trip to America in November to celebrate his 30th Birthday. I've had it booked for over a year and I am going to be telling him at a family gathering 2 weeks before we travel his and my parents are in on my secret! He has no idea whatsoever and thinks we are spending a quiet few days at my parents holiday cottage the weekend of his birthday.
I know so many people take their loved ones on surprise trips to New York, but I am trying to think of really fun ways to tell him. I don't just want to wrap up a travel guide, and thought maybe a treasure hunt hiding clues or something, but I don't know where to start. Can anyone help me please? How have others announced their surprise trip? So excited as time gets nearer - he will be truly shocked that I have saved up and kept it quiet for so long.
Any help on this would be much appreciated. Thank you xx. We are going to NYC! Read the lyrics in case you don't remember how appropriate it is If your husband has a place he puts reading material, put it under the 1st book in the stack all wrapped. Just be sure you're around when he finds it.
Can't you just wait until he finds out on the day? I took my boyfriend to Rome for a surprise for his 21st birthday, he thought we were flying to London from Manchester until we got to the gate in the airport where he seen 'Rome'! So you could just carry on with the cottage plan until the day when you go to the airport unless he would rather have packed his own suitcase haha. I have also booked to go to Barcelona in December to watch a Barcelona football match which he does not know about yet I am giving it as a present on his birthday on Thursday!
I have put the match tickets in a small gift box and wrapped that up in a bigger box and then wrapped that up in an even bigger box and so on.
Sample Announcement Letter
I think you get the picture the box is huge he will never suspect what is in it!A Job Promotion announcement letter should be concise. The tone of the letter should be formal and must serve as a formal information notice given by the management. An announcement letter may take various forms depending upon the purpose of the announcements.
An announcement letter serves as a formal notice given by the organization to all its members, to ease the process of communication. The organization may issue an announcement letter if a new employee has commenced work.
This serves as a formal introduction to all existing members of the organization. Look below for tips on how to write an announcement letter:.
Use our free Announcement Letter to help you get started. If you need additional help or more examples check out some of the sample letters below. It is with great pleasure that we announce that Ms. We wish Ms. It is with great pleasure that we announce that Mr. Raj has been promoted to Senior Manager with effect from January 10, He will now be reporting to Mr. Raj will be handing over his actual charge to Ms.
Raj was among 15 candidates shortlisted for the post and has been selected after a rigorous round of selection process. His qualifications and experience along with the interview results helped us make a choice. Myrtle T. Jones has been promoted to the post of Head of Content Creating with effect from 10th April Myrtle Jones will be handing over her actual charge to Ms.
One addressed to the individual whose promotion or achievement is being announced and second addressed to the whole office informing them of this announcement. It should be simply worded. An Announcement Letter should be short and crisp. It should highlight the reason for the announcement along with its result. It should only be concerned with the announcement and should not have any details irrelevant to the announcement. Grammatical errors and typographical errors should be minutely checked.
Points in the letter that need focus should be bolded and highlighted so that the content of the letter is clear to everyone. Template For An Announcement Letter. Dear Ms. Lady Bird Obama, It is with great pleasure that we announce that Mr. We wish Mr. Raj all the best and success in his new role.When you want to enjoy the holidays by doing something different and you have decided to go on the trip with your friends, then you have to invite them first.
This will ensure whether they want to go with you or not. The invitation card should be beautiful and must be attractive. The selection of a good invitation card matters a lot in any event. If you have chosen the invitation card with full care and interest, then it can greatly affect your event. When you are going to invite your friends and mates on your road trip, then you need to design an invitation card so that you can design a cool invitation card.
You can choose any kind of material for making an invitation card, however; a card made with the material of thick card board will be good for the card. You can choose landscape and portrait images for the card. Such images compliment the beauty of the card. Add the photos and texts to both the sides of the card. The picture of the card should be in accordance with the type of the card. Now, when you are designing the card for inviting on a trip, then you can use the picture of the road.
If you have the picture of your destination, then must use it. The title of the card should be mentioned on it completely. The card without a title has no importance at all. It would be good if you write the title with bold letters to make it prominent on the card. Choose the colour for the card with great care. The colour of the card should be chosen carefully in order to give the card a decent look.
Always remember to choose those colours on which the text of the card can be seen easily. The colour of the background and the text should also be matching with each other. For example, if you have selected the card of black colour then the text on it should not be in any dark colour such as blue or green.
Choose those colours, which can be complimented by black colours such as yellow or orange. The combination of dark and black colours has always been very fascinating to the people. Do not forget to mention your name of the card.
Also, give all contact detail such as phone number, email address etc. The timing of the trip is also very important to write on the card. Write the date and timing of the trip clearly. For example, if you want someone to go in a trip with you on Saturday, then do not Saturday alone on the card but also mention the date.
May 13, May 12, These sample employee announcements allow you to welcome your new employee graciously and publicly. The employee announcements tell coworkers what the new employee will do and his or her job title. The employee announcements let other employees know who will mentor the new employee. The employee announcement may tell coworkers something about the new employee, but it can be as simple as announcing that the new employee is starting and the date.
You may also mention where the employee will work and suggest that coworkers stop by to greet the new employee. A couple of facts about the new employee will give the employee's new coworkers the opening and the opportunity to start conversations with the new employee about common interests.
Exciting Vacation Announcement Scavenger Hunts for Kids
This is the first step in team-building with your newest member. The best new employee announcements also share the employee's work location and how other employees can reach him or her.
The very best share a picture so employees can recognize the new employee when they see him or her. A positive way to introduce a new employee is to share a paragraph the new employee has written that expresses three-four interesting tidbits about the new employee that will also draw in coworkers. Does the employee love cats? Share it. Does the employee volunteer in the local food kitchen?
Does the employee feed birds, collect old baseball cards, or refinish furniture? Again, share this information. The new employee will not share information that they are uncomfortable sharing with their new coworkers.
This gives them the opportunity to share facets of their lives that they are comfortable sharing. This makes entering their new workforce more comfortable for them. You are providing ways for your current employees to connect with the new employee.
They are more likely to reach out to a new employee with whom they share an interest.
The employee announcement is also an opportunity for new coworkers to think about how their jobs will interact with that of the new employee.
Make sure that you post the employee announcement in any department where employees have no email access. Following is a simple, sample new employee announcement that is emailed to the whole company when the employee starts his new job. This is an employee announcement example.
Sample Announcement Letter
Download the employee announcement template compatible with Google Docs and Word Online or see below for more examples. Ann Thompson is joining Mediquick Products to fill our open position in customer service. Her first day is Tuesday, April 8. Ann has worked for a number of years in customer service and we are delighted to welcome her to the Mediquick team.A postponement letter is written when a person or company wants to inform the relevant party that an event or occasion has been moved to a later date.
It can also be written to request extra time to do a particular job for a particular reason. Such a letter can be written by an individual or a company. It is addressed to the relevant person or company that had been invited or is concerned with the event or meeting.
A postponement letter is important to inform the relevant party of the changes in the dates of a scheduled event, meeting or occasion.
The letter also explains the reason for the postponement. It is a written document to show a commitment to carry out the event on the promised day. Such a letter can be used as an official document for future reference. This letter enables the relevant party to make adjustments necessary. Do you wish to postpone an event for a certain reason and you want to inform the relevant people? Check out a postponement letter template and sample letters that you can use to write a polite letter.
We have postponed this meeting because the guest of honor will not be available on the scheduled date. We apologize for the inconvenience that might result from this change. Postponements in the future will be communicated early enough to reduce inconveniences. Kindly find the attached amended memo for your reference. Kindly let me know of any other agendas that you wish to be discussed in this meeting.
Please understand our situation and make the changes on your calendars. We apologize for the inconvenience. I ……………. The venue and the timing of the meeting however remains the same and it is just the date that has been postponed.
As there were some meaningful discussions to be discussed in the meeting, it has not been canceled and is just postponed. We understand the trouble caused to you because of this sudden change.
I once again apologize to you on behalf of our management for this sudden change. When you request someone to change the date of a meeting or event, it is appropriate to do so in writing. Here is a postponement letter that you can use to write an official letter to the concerned party. I write to you with the reference our executive meeting scheduled for Friday 28 th February at 10 am.
I have been sent by my boss to handle clients in New York and I will be taking a flight this evening. I will be unable to keep the appointment of our aforementioned meeting. I am sorry that I will not make it to the meeting. I will return to the office on 5 th March I wish to request to postpone this meeting to 6 th March at 9 am when I resume work. I apologize for the inconvenience that might accrue from postponing this meeting. Please let me know if the proposed date is convenient for you.
I hope to hear from you about this meeting at your earliest. I look forward to working with you in our joint project. This is to inform you that the board meeting that was scheduled to happen on the 12th of September has been postponed to the 15th of September due to some official reasons.
We are sorry for the inconvenience caused and would like to meet and speak o you on the 15th of September.